GOVERNMENT COMMUNICATIONS AND INFORMATION SYSTEM

Position: Senior Secretary Ref No: 3/1/5/1-18/16
Salary: R196 407 per annum (Level 06)
Location: Pretoria
Closing Date: 07 December 2018

REQUIREMENTS :

Applicants must be in possession of National Diploma (NQF 6) in Office Management, Secretarial studies or equivalent qualification.
Experience: two (2) years’ secretarial experience.

Skills:

Excellent communication and interpersonal skills
Ability to manage and plan the Chief Director’s diary
Advanced minute taking skills during meetings
General office administration,
Advanced development of action plans and advanced computer literacy skill (Word, Excel, PowerPoint and Ms Outlook).

Competencies:

Ability to work independently and without close supervision and ability to work under pressure.
The incumbent should be creative, innovative, flexible and highly motivated individual.
Should also have some level of understanding of project management and coordination.

Job knowledge:

High degree of etiquette, working with a team, effective report writing, understanding of government’s mandate and the Social Sector and Governance and Administration clusters. Compilation and collation of information from the team (including cluster coordinators and project managers etc.), as well as internal and external stakeholders.
Credible and proven experience in the secretarial and administrative function of an organization.

Duties:

Provide secretarial support and general administration support to the Chief Directorate: Cluster Communication Social Sector, and Governance & Administration Clusters.
Write routine notes, memos, letters and reports.
Maintain an effective filing and document tracking system (electronic and physical).
Develop new ideas to change existing procedures to improve filing tasks and document tracking. Create and maintain databases of internal and external stakeholders.
Effectively, coordinate internal and external meetings, appointments and events.
Compile agendas and take accurate minutes during meetings.
Screen phone calls, inquiries and requests and handle them when appropriate.
Diary and calendar management.
Receive visitors, and organise parking and refreshments.
Handle travel and accomodation arrangements, Subsistance & Travel (S&T) claims and budget cashflow information.
Manage leave register.
Deal with incoming email often corresponding on behalf of the Chief Director.
Apply relevant public service and GCIS policies and procedures when executing tasks.
Assist with budget and projections administration for the office of the Chief Director.
Handle catering services in the office of the Chief Director.

Application:

Send application to the following address:

The DG of Government Communication and Information System, Private Bag X 745, Pretoria 0001, or hand deliver to Tshedimosetso House, 1035 Cnr Francis Baard & Festival streets, Hatfield,

Pretoria

Note the following:

Applications must be submitted with Z83 form, obtainable from any Public Service Department or on the internet at www.gov.za/documents. The completed and signed Z83 form should be accompanied by a recently updated, comprehensive CV as well as originally certified copies of all qualification(s) and ID-document. The certification must be within three (3) months. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered. No faxed, copied or e-mailed application will be considered. Where a driver’s license is essential, such a license should be attached. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. “The successful candidate must disclose to the DG particulars of all registrable financial interests, sign a performance agreement and employment contract with the DG within three months from the date of assumption of duty and obtain a top secret security clearance”. All appointments are subject to the verification of educational qualifications, previous experience, citizenship, reference checks and security vetting. Following the interview and technical exercise, the selection panel will recommend candidates to attend generic managerial competency assessment. (Criminal record, citizenship, credit record checks, qualification verification and employment verification).

For more information contact Mr I Moshoetsi Tel No: (012) 473 0147