Responsibility:

• Prepare monthly schedule and monthly review meetings for Marketing Manager and respective Team Members.
• Maintain marketing collateral inventory log and order supplies as needed.
• Manage marketing store rooms and stock count
• Assist in the coordination of monthly marketing meetings and team events.
• Assist with diary management and coordination of team activities
• Assist Senior Manager with office administration as required
• Assist with the coordination of local marketing programs/projects and carry out reasonable requests from marketing team of which the employee is capable of performing.
• Responsible for administrative duties like bill payment, meetings setup, travel coordination, calendar management, appointments and scheduling, and budget tracking
• Assist marketing team with supply chain and procurement.
• Support Reception Services
• Organise campaigns with the supervision of a marketing representative
• Assist in sourcing and preparing marketing statistics and reports
• Document management
• General office administration and assistance to Marketing staff
• Assist and attend marketing events, exhibitions and promotions as required.

Requirements:

• Grade 12 Certificate 0-2 years’ experience in the Health Sector. 
• Good interpersonal and communication skills. 
• Ability to prioritize work, work under pressure and meet deadlines. 
• Good writing and editing skills. Must be computer literate. Drivers licence.
•  Must be willing to travel within the Gauteng Department of Health institutions. 

• Provide administrative tasks in accordance with the regulatory framework/ guidelines relating to general office functions. 
• Receive, check and process documents before and after consideration by Mental Health Review Board members. 
• Open individual user files and file documents. 
• Track documents/ files. 
• Maintain a register of periodic reports submitted or due and follow up overdue reports without delay. Maintain a register of quarterly reports on ECT, seclusion and mechanical restraint submitted or due and follow up overdue reports without delay. 
• Record and file notices of emergency admission, transfer between hospital and discharges. 
• Enter information in a record system and produce reports as required. 
• Provide receptionist support services to the Mental Health Review Board. 
• Record and track movement of documents in accordance with guidelines and instructions. 
• File documents in a way which is orderly and enable easy access to information. 
• Arrange meetings, parking and venues. 
• Ordering of stationery. 
• Perform administrative duties such as photocopying, faxing, postage and e-mailing of documents.